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Travel and Safety Guidance
This guidance is provided to facilitate the flow of information and decision-making with respect to official international travel undertaken by members of the Georgia State University community. To achieve this goal, an International Travel Tracking System (ITTS) has been established.
The main objectives of the ITTS are to:
To achieve the above objectives, the Office of International Affairs will maintain a university-wide international travel schedule based on input provided by the various academic and administrative units. Travel information can be submitted through the online travel form or by sending an email to email@example.com.
The following information should be provided:
The Deans and Vice Presidents are requested to designate an international travel liaison person. This individual will be responsible for securing information from faculty and staff and transmitting the required international travel information to the Office of International Affairs. This person also will be responsible for maintaining contact with travelers from their unit. Within the colleges, perhaps the logical candidate for this responsibility is the lead international person. In the administrative units, perhaps the person responsible for processing international travel authorizations could perform this function. Please e-mail the names of the international liaisons to John F. Hicks, Associate Provost for International Affairs (firstname.lastname@example.org).
All international travelers should have university emergency contact numbers in their possession prior to departure. This information will be available from the international travel liaisons, the Office of International Affairs and will be posted on the Office of International Affairs' website. Travelers also should alert the U.S. Embassy or Consulate of their intended presence in the country and have those contact numbers in their possession. As noted above, the international liaison persons will maintain routine contact with travelers from their respective units. However, in case of an emergency or crisis situation, international travelers should seek immediate assistance from authorities such as the U.S. Embassy and the local police. At the earliest opportunity, travelers also should call the Georgia State University Campus Police at 404-413-2100.
In emergency situations, the university will use the Crisis Prevention and Management System currently in place for Georgia State University Study Abroad Programs. Under this system, all calls come into the Campus Police who in turn, contact the Campus Crisis Coordinator, Ms. Leigh Essex Walker, Director, Study Abroad Programs or other designated alternates. The Crisis Coordinator initiates the notification system and helps facilitate appropriate responses or actions by university personnel.
you for your assistance and support in establishing and maintaining
this system. As a university, we are committed to continuing our
international engagement and to enhancing our participation in the
global society. However, as we enter this period of uncertainty and
unpredictability, we must do what we can to help ensure the safety
of members of the Georgia State University family while traveling
beyond the borders of the United States.
Office of International Affairs • Georgia State University • P.O. Box 3987 • Atlanta Georgia 30302-3987• Phone: (+1) 404-413-2530
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